Before you confirm your new employee’s start date, make sure all the correct documents are in place. Your new starter won’t be able to take up their job otherwise.

Required documents

You’ll need to fill out a new starter form on SAP – you can find out how to do this using the guidelines below.

You'll need to request a building pass separately so your new starter can access our offices, you can do this here: Building Pass Request Form

You also need to send the following documents to your Resourcing Consultant, many of which you’ll need to get hold of from the new employee:

  • Copies of the successful candidate’s relevant Proof of Right to Work documents (take them at the interview), signed and dated by you with this statement: The date on which this right to work check was made was (date) signed (signature and print name). More information on Right to Work documents and checks can be found here: Right to Work Checks
  • The successful candidate’s qualification certificates, signed by you (if essential for the role)
  • The interview notes for the successful candidate
  • Any Safeguarding interview notes for a DBS role

The Resourcing Team will ask for the following documents on your behalf:

  • The successful candidate’s bank details
  • The Fit for Work occupational health test


A successful candidate can’t start work until we’ve received at least two references covering the last five years. The Resourcing Team will ask for these on your behalf.

Employment contract

When the Resourcing Team have the new starter form and all the necessary paperwork, we'll issue a contract of employment, and set your new employee up on payroll.

Keeping in touch with your new employee

It’s a good idea to invite your new employee to meet your team before they start work. They’ll also be sent an email telling them how to use our E-learning hub. Stay in touch with them if they’re working a long notice period and consider including them in wider team emails.

You can have a look at our new starter checklists to plan their induction. If your new starter has management responsibilities, you'll need to use both checklists to plan their induction.

We have produced a guide to help with managing new starters during the Coronavirus pandemic